Healthcare ProvidersModernization of Healthcare
With the modernization of Healthcare IT since the mid 2000’s, providers are leveraging modern IT systems to accelerate the growth of their practice. Since HIPAA has become a leading standard for the protection, transmission and storage of data the old paper charts and practice workflows are no longer efficient and cause significant delay in patient diagnosis, billing and payments. Electronic Health Records have sped up the processing and simplified the storage of vast amounts of patient information with a caveat that the information can also fall into the wrong hands. The new technologies in IT present great opportunities for a practice to increase profit, reduce labor and maximize patient satisfaction.
Protected Health Information (PHI)
HIPAA requires I.T. controls to protect patient information at rest, during transmission and storage. This includes measures such as encryption, passwords and audit logging of access to all records. The patient records no longer consist of a chart of papers that would typically make its way through a physician’s office from storage, to the nurse, then to the physician, followed by billing and insurance. The new patient information is now each individual record that builds the full patient chart. Name, Social Security, DOB are each a record as opposed to the previous paper chart which in its entirety was the record. To meet compliance each field in the electronic chart needs to be protected. Controls must be put in place to log access to electronic records.
Non-stop EHR access
Rapid access to patient information in case of an emergency has become the de facto standard of care. The patient has access to an online portal with all their personal records, labs, diagnosis and results. They can choose to forward, review and give permission the physicians to help treat and diagnosis illnesses. Since the data can change daily, the traditional means of data protection no longer apply. We can’t wait on daily or weekly backups that take one snapshot in time. New systems allow backups as often as every hour and capture the significant changes in patient information as they are entered throughout the day. Furthermore, EHR access allows Dr’s full access to information during non-office hours in case of an emergency.
Innovation & Regulation Forces Growth in Healthcare
Regulations are driving Health Care Organizations (HCO) to implement and make larger investments in technology. Value-Based Reimbursement (VBR) and new ICD 9-10 requirements require systems and data analysis in place to review and managed charts and diagnosis. Billing is based on the accurate diagnosis and recording of the information followed by the secure transmission of data to insurance companies. Different EHR software force the development of new technologies to improve accessibility, integration and sharing of information between EHR’s .
Security & Compliance
While the benefit of easy data access for physicians has been a game changer it has also introduced great risk. The information in the patient charts is quite valuable as Cyber-criminals continue developing software to infiltrate physicians EHR systems and steal information. Cyber-criminals use the data and sell the information on the Darkweb. The Darkweb has become one of the world’s fastest growing industries. The option to pay and purchase information and the value of Identity-theft transactions have increased significantly which puts intense pressure on HCO‘s to stay HIPAA compliant.HCO’s are now a prime target for cybercriminals.
Engaging with an I.T. specialist that is an expert in the industry is key. For an HCO to deliver the best patient care, the availability and protection of their data is key. It is also important to mention that the protection of data on mobile devices also poses a great challenge.
Actions that are putting your systems at risk.
System instability, slow performance, lack of protection all cost you time and money when there is a compromise or downtime. You can no-longer protect a practice by buying the cheapest firewall, the least expensive server and count on luck and prayers as your protection. There is a cost associated with everything, as a practice manager you have control of one. If your practice is compromised, you will pay for data recovery, lost revenue and downtime. Without minimizing the cost associated with anything having control and preemptively protecting your data, reducing downtime and data loss is much more controllable and ultimately cheaper in the long run. A breach that exposes data and finds you out of compliance will cost your practice significant fines. Current fees up to $1.5 million are not out of the realm of possibility.
How SNC2 makes the difference
SNC2 provides a full set of IT services that cover everything from the end workstations, through the network, servers, into the cloud. Ongoing education of staff in the most current technologies allows our clients to benefit from state-of-the-art advances while minimizing their in-house spend on I.T. staff. Our clients can take advantage of outsourcing the mundane and labor-intensive maintenance of systems so that their staff can focus on important projects. Our staff can step in to assist with new projects and installs which your staff may have little experience. We are experts in new server technologies, cloud migrations, security and data protection. SNC2 can provide the exact IT solutions that your practice needs.
While other fields may run into this from time to time, in the health care field you know it is close to all-encompassing. As a result, your IT must include dealing with compliance and that is a part of your process. Doesn’t look like that in your office? I understand. It’s not your fault.
Our entire staff is HIPAA certified and continues HIPAA training through HIPAA Help Center. Why do we recommend it? Because, we USE it ourselves. HIPAA Help Center provides an all-encompassing and comprehensive training in HIPAA compliance for business associates, security officers and medical staff managers.
HIPAA Help Center’s Risk Assessment module provides users with an up-to-the-minute risk rating, allowing health care professionals to remain aware of their compliance at all times.
Sometimes referred to wiping of data is a software based method of overwriting the data that will completely destroy all such information. DOD refers to the Department of Defense minimum requirements for destruction.
We use state of the art security programs to encrypt data on your company computers. Our management software ensures that you as the owner can get access to the information even if your employees aren’t cooperative. End-to-end encrypted protection for your email correspondence.